Use “Rolling” Double Diamond Strategic Planning to Scale Product Teams

responsive ppm

In my conversations with startup founders and budding product leaders, questions around planning, strategic planning often comes up at the end or beginning of a year or quarter.

Is Strategic Planning for product teams? Should startup have strategic planning too?

The answer is a resounding YES.

Every company needs to define and execute strategies to achieve its vision and goals. The cadence of strategic planning and execution cycle set out to achieve this.

In this post, we’ll cover

  1. What is Strategic Planning (in the context of product teams)?
  2. How to lead the Strategic Planning and Execution effectively using the “double diamond” method
  3. How to use the “rolling” / Responsive portfolio planning for dynamic companies

Strategic Planning is the process of prioritizing goals (OKRs), defining strategies, and allocating resources essential to execute them.

Strategic planning enables the entire organization to decide on

  1. What problems to solve (goals or OKRs) in the next 2-6 months,
  2. How to solve them (Strategies),
  3. What is needed to achieve them (Resources).

It’s a bigger-picture-process preceding and responding to the feature design, as well as the development process.

The interconnected Double Diamond Strategy and Execution Process

As a key element of Responsive Portfolio Management, the Strategic planning and execution practice follows a directional yet iterative process requiring various participants to collaborate and move between “stages”. The “Double Diamond Design Process” , popularized by the UK Design Council, is also a good representation of this.

A number of possible ideas are created (‘divergent thinking’) before refining and narrowing down to the best idea (‘convergent thinking’), and this can be represented by a diamond shape.. the Double Diamond indicates that this happens twice …  One of the greatest mistakes is to omit the left-hand diamond and end up solving the wrong problem..”

UK Design Council

During the Double-Diamond Strategic Execution Process, product managers (“PM”) and various participants converge in key inflection points to move from one set of activities (diamond) to another.

Circle 1: Decide on what problems / opportunities to focus

The key players in this phase include product managers and their key stakeholders/ leaders.

An example list of problems/ opportunities are: grow market share against competition, invent new product to expand into adjacent market, improve monetization, and retention of current accounts. 

Circle 2: decide on how to solve these problems

This is a phase of brainstorming and analysis. The key players are individual product managers, as well as their tech lead counter parts. The focus here is not to solve one item at a time, but to allocate time and resources in the best possible way using the high level effort estimate (aka T shirt size). Continuing the example above: maybe the conversion issue is more urgent, but some are dependent / related to the UX issues. Promises to a new customer or marquee customers may come in later, there may be a workaround for the admin tool crashes or billing issues could be done by outsourced agencies. These factors will also help sequence a plan for various teams.

Circle 3: build the features planned during Circle 2.

This is your typical Agile development process where scrum teams break out stories and ship them along the way. Sometimes new discoveries pop up as products are being built or partially released. As a result, you may need to check the rest of the plan to see if the changes are warranted. Furthermore, clear visibility on progress and comparison between predicted vs planned allocation will help with re-balance the portfolio.

As you can see, deciding the right products to solve the right problems requires the dynamic prioritization of product features, assessment of resourcing / timing scenarios, as well as visibility of progress to all key participants. Moreover, it is an intensive exercise requiring the involvement of many functional leaders.

The Rolling Strategic Planning

Traditionally companies perform Strategic Planning on a 3 year vision 1 year plan time horizon. Since the early 2000, often with the adoption of Agile practices / Agile Transformation, leading tech companies started to shorten the planning cycle to a 1 year plan with quarterly alignment.

However, in 2020, this frequency is no longer fast enough for the rate of changes we experience today in a globally competitive tech space. Thus, a more frequent cadence is needed.

But how?

The predefined strategic planning frequency is mostly due to the cost of planning. There are a large number of people, mostly managers and leads, involved, using off-sites followed by many meetings and spreadsheets. But these plans and context often get lost when progressing to teams.

With a purpose-built platform like Dragonboat, companies can now practice strategic planning on-demand with a rolling quarterly horizon – responsively align goals, refine strategies, plan scenarios and assess tradeoffs quickly.

Accelerate Roadmap Execution - double diamond product roadmapping

The Strategic Planning On Demand enables companies to create strategies responsive to the changing needs of the market, build product plans based on the availability of resources, and remove preventable blockers like dependencies before team execution to accelerate time to market.

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Scale your product teams effectively with Dragonboat, the #1 responsive portfolio platform seamlessly integrated with Jira, Github and Clubhouse. Sign up for a 14-day free trial today.

Featured Image courtesy of Pixabay

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